Deputy Registrar (Student Records)

Desired Skill Set:

• Ability to maintain accurate student records and transcripts.
• Maintain data privacy and security protocols and Confidentiality
• Collaborative work with faculty, staff, and students effectively
• Assist students with registration, transcripts, and graduation requirements.
• Handle disputes regarding grades, records, or registration issues.
• Strong Written & Verbal Communication skills
• Handle emergency situations affecting student records.

Qualifications :

• First Class Master’s degree in Business Administration/ Education Administration/ Information Systems, or its related field.
• 5+ years of experience in registrar services, student records management, or academic administration.
• Strong knowledge of student information systems (ERP)
• Familiarity with regulations and higher education compliance standards.
• Excellent problem-solving, communication, and organizational skills.

Preferred Qualifications:

• Experience in a higher education institutions
• Knowledge of accreditation processes and institutional reporting requirements.
• Proficiency in data analysis and reporting tools related to student records.

 Responsibilities:

1. Student Records Management:

• Oversee the maintenance, security, and confidentiality of student academic records.
• Ensure accurate recording of grades, course enrollments, withdrawals, and program completions.
• Use data to track student progress and generate reports.
• Manage transcript production, degree verification, and certification requests.

2. Enrollment & Registration Oversight:

• Assist in planning and coordinating student registration and enrollment processes.
• Ensure compliance with institutional policies on course registration, add/drop deadlines, and academic standing.
• Support implementation of student information systems for efficient record management.

3. Graduation & Degree Audit Coordination:

• Supervise the review of student records for graduation eligibility.
• Manage the degree audit process and verify completion of academic requirements.
• Oversee the preparation and distribution of diplomas and certificates.

4. Compliance & Accreditation Support:

• Ensure adherence to institutional, state, and federal regulations related to student records
• Provide data and reports for accreditation agencies and institutional audits.
• Implement policies for student record retention and disposal in accordance with legal and accreditation standards.

5. Student Services & Support:

• Respond to student inquiries related to academic records, transcripts, and enrollment verification.
• Collaborate with academic departments, financial aid, and student affairs to resolve student record issues.
• Enhance student services by streamlining record-keeping and registration processes.

6. Technology & Process Improvement:

• Oversee the maintenance and development of student records databases and student information systems.
• Implement best practices for digital record-keeping and automation of administrative processes.
• Work with IT to ensure data security and efficient system functionality.